How to Process Credit Card Payments in QuickBooks Online?

In this post ,learn how to process credit card payments in QuickBooks Online. There are few approaches to manner credit card payments depends on whether or not you want to use an invoice or not. It is critical to procedure a credit card payment on every occasion when customers pay because if you don’t it can create complications within the future.

If you don’t use QuickBooks Payment then you want to first document the credit card bills.

Here we’ll be discussing the most common techniques used to process credit score card bills in QuickBooks Online.

Best Methods to Process Credit Card Payments in QuickBooks Online:

  1. Process Credit Card Payments With an Invoice.
  2. Credit Card Payments Without Invoice.

Process Credit Card Payments With an Invoice:

In this method, we’ll be the usage of the ‘Receive Payment’ option to process credit score card payments in QuickBooks Online. This will be effective if you send an invoice to the customers.

Receive payment window in QuickBooks

  • Select Receive Payment from the +New button.
  • Choose a customer.
  • Enter the fee quantity on the top proper corner.
  • Enter the fee date and select the credit card in the Payment Method field.
  • In the ‘Deposit To’ field. Select the account where you want to region the fee.
  • In the Outstanding Transactions section, Tick in the front of the invoice to which customer’s fee is applied.
  • At the bottom proper, click on the ‘Save and New’ if you need to technique another price otherwise choose‘Save and Close’.

Process Credit Card Payments Without Invoice:

Here, you’ll learn how to process credit card payments in QuickBooks Online using the ‘Sales Receipt’option. You can choose this option if you don’t use Invoices.

Process credit card payments in QuickBooks

  • Select Sales Receipt from the +New button.
  • Enter customer information.
  • Enter the information like Products/Services, Quantity, and price.
  • Next inside the Payment Method select credit card after that a new window will pop-up.
  • In this window enter the credit score card info.
  • Select ‘swipe card’.
  • You also can shop the client’s credit score card by way of checking the ‘Use this credit card in the destiny for this patron’ option.
  • Click on ‘Process Payment’ after which select ‘Save and close’.

Intuit Payment Network:

Intuit Payment Network (IPN) if you don’t have time for the system payments. The most effective element you need to do is ship the bill via Email with pay now hyperlink attached to it. And if payment is made through that link then QuickBooks will routinely file this transaction with the appropriate invoice.For example, if charge of $10 is made the usage of the pay now link then a obtain price of $10 will be robotic ally recorded inside the QuickBooks and $9.50 might be debited to the account. $0.50 is the costs for using the Intuit Payment method.

Frequently Asked Questions:

What are the credit card processing charges in QuickBooks?

Credit Card processing charges are 1% per ACH transaction ($10 max.), 2.4% per credit card swiped transaction and 3.4% per invoiced transaction.

How long does it take to receive a payment if you are using QuickBooks Payments Account?

Generally, If the payment is made using a credit card then it takes 2 to 3 days for receiving an invoice payment.

What else can I use to process payment in QuickBooks Online?

You can either process credit score card payment using Receive Payment and Sales Receipt or you may ship Email Invoice which permits users to pay online through QuickBooks Payment Account.


We wish that now you learn how to process credit card payment in QuickBooks Online. Although, This is a straight forward manner it’s not unusual that you could face a few technical errors or glitches. You don’t need to panic if you face some errors or were given stuck in any complications associated with QuickBooks software.

The first-rate issue you ought to do in these situations is to contact QuickBooks Pro Advisor. Our certified software program technicians can restore any issue instantly and our QuickBooks professional accountants can provide you the first-rate advice. For the usage of our QuickBooks support services, call us at our toll-free variety 1800-961-4623.

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