How to Backup QuickBooks Files in Desktop & Online?

No matter which model of QuickBooks software program you’re using, whether it’s miles QuickBooks on-line or QuickBooks Desktop.You have to often back up your statistics and enterprise documents to external hard drives, cloud service or create a neighborhood backup.In this post, learn how to backup QuickBooks files in the local computer drive manually or automatically and how you can set a reminder for back up QuickBooks company files and accounting data?

Backup QuickBooks Files Automatically:

QuickBooks presents two alternatives to backup business enterprise documents automatically. One is whenever you save document and the other is the unattended scheduled backup. So you can use any of them in step with your comfort.

Backup QuickBooks Automatically (Whenever you save files):

In the first method, whenever you make changes in the QuickBooks company files they’ll be automatically backup to your local drive.

  • Open QuickBooks, then choose the‘File-Menu’ choice.
  • After that click on the‘Backup Company’alternative and then continue.
  • By clicking on the ‘alternatives’ button select the place wherein you need to keep your local returned up documents after which next.
  • Here, you may trade the vicinity if you need to or use the modern-day area. Click on next.
  • Here you have got three alternatives 1. Save it now’,2.Save it now and schedule destiny backups’ and 3. Only schedule destiny backups’. Select choice 2nd and continue.
  • Now test on the box saying ‘Save backup routinely while I near my agency documents (n) times’.
  • In place of ‘n’ enter the wide variety of saves and then you want to backup your files and then click on ‘Finish’.

Setup automatic Backups

Scheduled Backup QuickBooks files:

In the second method, you don’t need to open your system every time you want to backup QuickBooks data. You can set a frequent time period after which your all company files and data will back up automatically even you are not using your computer.

For backup QuickBooks files after a pre-determined time interval follow these instructions carefully.

  • In QuickBooks, first of all open the File menu.
  • Click on ‘Backup company’ and then next.
  • After clicking on the ‘Option’ Choose the region wherein you want to shop your backup files after which continue.
  • Select the option saying ‘Only Schedule destiny backups’.
  • Select the ‘Schedule backup’section.
  • In this section, the first field is the description you can upload a backup description if you want to.
  • Next, browse through the local power and choose the place wherein you need to keep the backup documents.
  • Check and enter the number of copies you need of your backup.
  • Choose the time, day, and numbers of backups in keeping with week after which choose OK.
  • Store the Window Sign-in info so the QuickBooks has access to scheduled backup and then click on on ‘Finish’.

QuickBooks backups

Backup QuickBooks Files Manually:

If you are not up to using the automatic backup method then you can also backup data manually. The good thing about the manual backup is you can create one anytime you want.

These are the simple steps to create a backup manually.

  • In the File-Menu, go to the ‘Backup company’.
  • Then open the ‘Create Local Backup’option.
  • In the following window pick out ‘Local Backup’ and then ‘Next’.
  • Browse the place wherein you need to keep your backup files.
  • After that pick out the number of backup copies you need to make.
  • You can test whether or not your backup files are safe or not. For this, run the Complete Verification process within the Online and Local Backup section.
  • If the check is OK, click on ‘Save it Now’.

Setup a Reminder for Backup QuickBooks Data:

Due to such heavy workload, it is not uncommon that you forget to make a Backup of QuickBooks company files. But you can avoid this error in the future if you set a reminder for performing the backup of QuickBooks data.

  • First, go to file-menu inside the navigation bar.
  • Then select the ‘Backup company’ option.
  • Next in Options, you’ll see a discipline saying ‘Tell us where to shop your backup copies(required)’ browse via your neighborhood drive select a location.
  • Check on the ‘Remind me to Backup while I close my organisation documents (n) times’ in region of ‘n’ input the range you need your reminder.
  • Tick the option ‘Add date and time of the backup documents name’ after which OK.

backup QuickBooks desktop

Backup Quickbooks Online:

Intuit routinely backup the data of QuickBooks Online users each time they make a change in the organisation files. Intuit backup the documents in their server so if you accidentally misplaced your statistics then you could restore corporation documents later.

But in case you still want a backup of your organization files and QuickBooks online statistics for your personal peace of mind then you can use a third-party backup provider to backup statistics. There are plenty of backup services are available in the market.

Frequently Asked Questions:

Where are QuickBooks Backup files save on the computer?

By default, your backup files are saved in the Local disk C<Users<Public<Documents<Intuit<QuickBooks<Company Files. Although at the time you start backup, QuickBooks asks you to prefer a location to save files.

How to Backup QuickBooks to a flash drive?

For this, you simply need to attach the flash pressure to the pc and whilst QuickBooks asks you to select the preferred area for backup business enterprise files pick the flash force you related earlier.

Can I Backup QuickBooks to Google Drive?

No, you cannot returned up your documents to Google Drive or to other offerings like this One Drive, Drop Box, etc. If you try to carry out such things then your corporation files may turn out to be corrupted state. And the motive is that the QB Database is often updating records.


Let’s hope that you recognize the way to backup QuickBooks organisation files and data. If you are still going through any difficulty or have queries approximately the QuickBooks accounting software program then we also provide a patron service known as QuickBooks Pro Advisor. They can easily clear up any hassle in a depend of time.For 24/7 assistance, you could get in touch with us with the aid of calling at our toll-free touch number .

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