How to Use Audit Trail in QuickBooks Desktop?

audit trail in QuickBooks

The audit trail report: Its good characteristic of QuickBooks accounting software. Sometimes you lose a transaction and you’re very sure that it was there, however you’re nonetheless unable to find it. Everyone faces this difficulty at one time or another. If you ever face this problem bear in mind the Audit Trail feature in QuickBooks. It will make this very easy for you.

To Turn On The QuickBooks Audit Trail Feature, You Need To Follow These Given Steps:

1. Choose the Edit menu then Preferences command.

  • Your QuickBooks will display the dialog box of Preferences.

2. To change an accounting preference the Indicate that you want to change it.

  • Select the accounting set of choices by using using the icon bar by means of the left nook of the choices conversation box. ( it’ll be at the pinnacle of the list). After that, click on the Company Preference tab.

3. Call QuickBooks to Indicate that you want to use an audit trail.

  • You have to pick the Use Audit Trail check-box and then click on OK for calling QuickBooks for the usage of Audit Trail. This point, QuickBooks also keeps records of the customers who make adjustments for your accounting file.

If You Want To Customize Report On Your Choice:

From the top of the left corner Click on the report. Now you may see adjust Report within the Audit Trail window. While starting this window You will see 4 tabs: Display, Filters, Header/Footer and Fonts & numbers. Here below, we’re discussing the various options beneath these 4 tab heading:


When you click on the Display tab you can see several options under this tab. As the report date range, you could rescue the date ON the transaction. Eg. Such as Invoice date. Now, you could see the “days entered/ultimate changed” clear out, but this filter can confuse you a little bit if you are a brand new user.  The concept of that is all about whilst a transaction was changed or entered, however there may be no date determined at the transaction. Now you will additionally see the columns alternatives, here you may select what columns are shown in the file, and also from the proper of that you may select to show the deleted transactions.


You can use filters to make better your search for transactions. There are a mess of filters you can pick out, together with name, amount, account, customer: job, vendor, etc. To use a filter you’ve got to select the option you need to pick out on the left-hand scrollbar then inside the center input the desired information. When you pick the options, the filter can be applied and you can see it inside the Filter tab. If you need to cast off a filter then you definitely have to choose it by way of left click on it and then select the Remove decided on Filter.


You can use this tab to edit and modify. With the help of this feature, you may pick out what suggests up inside the header and footer of the record in question. It’s all very understandable system so I don’t think that you need information about this tab. If you really need a discussion on it then you may contact us at our QuickBooks guide variety and we will provide you great assistance.

Fonts &Numbers:

It is likewise an effortless set of selections. This tab is designed to alter the layout of the document. But in case you don’t want to regulate the report then it’ll take on the default record settings found beneath Edit>Preferences>Reports & Graphs>;Company Preferences>; Format, but this will modify the all reviews individually.

Author Words:

I hope this can assist you to understand Audit Trail. If you still need greater discussion on this subject matter then you may call our QuickBooks support range and speak to our Intuit Certified QuickBooks Pro Advisor at + toll-free. If you’ve got some other queries to ask you can go to our and find your queries. But if you can’t find your question then you could put up your question.

Thanks for your valuable visit.

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